DEVONthink and Obsidian: The Perfect Pair of Tools for Note-Taking

With the release of the mobile versions of Obsidian last week, my note-taking workflow got even more comfortable.

The mobile versions are fantastic. They support all plugins of the Desktop version, even community plugins.

The mobile version has additional settings for mobile, to customize the toolbar and quick action.


To sync between Desktop and mobile devices, the Obsidian vaults have to be moved to an iCloud system folder.

The synchronization is superfast (I assume thanks to Apple CloudKit). It takes 2-3 seconds to see a change reflected live on another device.

My Updated Setup

I moved my Obsidian vault to the iCloud system folder to be able to synchronize between devices. I kept the Git Repository and commit changes regularly every day. I use this simple shell script for that:


gstatus=`git status --porcelain`

if [ ${#gstatus} -ne 0 ]
  git add --all
  git commit -m `date +%Y-%m-%d-%H%m%S`
  git pull --rebase
  git push

I plan to run this script soon with a daemon at regular intervals.

The same vault is indexed in my DEVONthink Archive database.

And because the vault lives in iCloud, all changes in Obsidian or DEVONthink to any file are reflected immediately. DEVONthink supports the Markdown syntax of Obsidian, which makes it convenient to edit files regardless of which of the two applications.

Obsidian has better tools for linking and thinking than DEVONthink, but DEVONthink is more powerful in storing reference items, analyzing text, tagging, and plenty of other features.

My Note-Taking Workflow

When I come across an interesting article, quote, audio, or video, I capture the item as explained in my previous article How I Process Information Into Notes.

If it is text in an image, I use the OCR feature to convert it into selectable text. I’m curious how my workflow will improve with the upcoming Apple updates this fall, which will bring native text selection in images.

Articles I always save as Markdown to my reference database for later reference. The DEVONthink capture feature is one of the most useful features I know. It grabs the article, cleans it from advertising and layout elements, and converts it to Markdown, including all links.

I use the Markdown highlight feature (==highlight==) to mark appealing parts of the text. These parts get converted into permanent notes in Obsidian. To remember where I got the note from, I create a new entry in a BibDesk database (which lives inside my Obsidian vault in a subfolder) and add the reference key to the note.

I tag my notes with hashtags (#tag) which I convert to system tags with DEVONthink.

To link notes together, I use the auto-complete feature of Obsidian to find related notes.